Welcome to IFZA Docs!

This page allows you to access the most up-to-date IFZA forms and guidelines. Please bookmark this page to ensure that your submissions are made using the latest versions of IFZA forms. Contact your dedicated Client Engagement Manager for additional assistance.

NEW BUSINESS INCORPORATION

Required Forms:

individual-shareholder
corporate-shareholder

Right click the button to download the file and select “Save Link as…”
on the pop-up menu, then select the directory where you want to save the file.

Supporting Documents:

  • Passport Photo
  • Passport Copy
  • Emirates ID & Residency Visa Copies (If residing in UAE)

References:

passport-photo-emirates-id-reference
shareholder-requirements
terms-and-conditions
E-Legal-Process

Incorporation Process

Additional Information

      • If the client requires a specific Arabic company name translation be sure to type it on the application form.
      • Professional Partners should sign, stamp and date all forms and supporting documents.
      • Be sure to include relevant and accessible email addresses on the application form.
      • Once security clearance is obtained, the client will be sent via email, an e-legal form and a signatory form to sign.
      • If there is more than one shareholder, the General Manager must sign and return the forms first before processing of the other shareholders can start.
      • The applicant name should be written on the application form exactly as per passport and the full name will appear on the trade license.
      • If the client requires a variation of their name (not as per passport) this will need to be applied for through direct correspondence with IFZA. E.g. No middle name required
      • A UBO form must be completed by every Licensee upon incorporation to inform IFZA of who ultimately controls the FZCO or the Parent Company of the Branch Office
      • Section 1 of the UBO form must be completed and signed by an authorized signatory of the Licensee (the ‘licensee’ is the FZCO or Branch office that holds a license)
      • If there is more than one UBO, each UBO must complete the multiple UBO form to include their individual information
      • If any of the UBO information should change, the Licensee will inform IFZA within 15 days of becoming aware of such change
RENEWALS

Required Forms:

license-renewal

Right click the button to download the file and select “Save Link as…”
on the pop-up menu, then select the directory where you want to save the file.

Renewals Process

Additional Information

        • A Certificate of Continuation will be issued for all renewed companies evidencing they are the same legal entity.
        • IFZA can assist Licensees to align their business activities to IFZA Dubai’s expanded business activity list.
        • Ensure all supporting documents meet IFZA standards.
        • Be sure to update IFZA with relevant and accessible email addresses that the signatory form can be sent to.
        • Once security clearance is obtained, the client will be sent via email a signatory form for the General Manager and all shareholders to sign.
        • Company documents will be sent via email as a soft copy with hard copies available for collection from IFZA Dubai Head Office.
        • Fee adjustments may apply on a pro-rata basis.
MIGRATIONS

Required Forms:

license-migration-form

Right click the button to download the file and select “Save Link as…”
on the pop-up menu, then select the directory where you want to save the file.

shareholder-resolution-non-www2.ifza.company
ifza-dubai-to-ifza-fujairah

Supporting Documents:

  • Emirates ID & Residency Visa Copies (If residing in UAE)

References:

E-Legal-Process

Migration Process

Additional Information

        • Licensees will be able to maintain their existing company structure and previous license price.
        • A Certificate of Continuation will be issued for all migrated companies evidencing they are the same legal entity.
        • IFZA can assist Licensees to align their Business Activities to IFZA Dubai’s expanded business activity list.
        • Ensure all supporting documents such meet IFZA standards. See Passport, Photo and EID Reference for more information.
        • Be sure to update IFZA with relevant and accessible email addresses that the signatory form can be sent to.
        • Once security clearance is obtained, the client will be sent via email a signatory form for the General Manager and all shareholders to sign.
        • Company documents will be sent via email as a soft copy with hard copies available for collection from IFZA Dubai Head Office.
        • Fee adjustments may apply on a pro-rata basis.
VISA APPLICATIONS

Required Forms:

Right click the button to download the file and select “Save Link as…”
on the pop-up menu, then select the directory where you want to save the file.

Supporting Documents:

At Time of Application:

  • Passport Photo
  • Passport copy
  • Emirates ID and UAE Residency Visa Copies (If UAE resident)

During Application:

  • Passport
    • Medical Fitness Test Results
    • Emirates ID Application (with biometrics if required)

References:

passport-photo-emirates-id-reference
E-Legal-Process
medical-fitness-eid-centers-in-dubai

Visa Process

Additional Information

          • If a client does not have a middle name, this field should be left blank.
          • If a client places an application ‘Inside the UAE’ and is residing in a hotel, the hotel address can be placed in the UAE address field.
          • If a client currently holds, or has held in the past, more than one passport, it is important that this nationality is declared in the ‘Previous Nationality’ field.
          • The ‘Religion’ field must be filled in.
          • Ensure the ‘Father’s Full Name’ and ‘Mother’s Full Name’ fields are completed.
          • An employment contract is sent to the Professional Partner. Partners should work with the client to ensure the employment contract is placed on the Licensee’s letter head OR stamped with the Licensees company stamp on every page.
          • Employment contracts must be signed by the authorized signatory and by the employee.
          • An attested degree certificate will be required for any employee seeking a managerial job title and may be required for shareholders requesting the same.
          • Salary breakdowns are made at the discretion of the client and are required even if there is only one shareholder.
          • A minimum salary of AED 10,000 is required for the sponsoring of dependents.
          • The supporting documents required during application need to be physically provided to IFZA prior to visa stamping.
          • Ensure all supporting documents such as passport photos and passport copies meet IFZA standards. (See Passport, Photo & EID Copy Reference for more information.)
          • The applicant name should be written on the application form exactly as per passport and the full name will appear on the visa.
          • If the client requires a variation of the name (not as per passport) this will need to be applied for through direct correspondence with IFZA. EG. No middle name required
AMENDMENTS & CANCELLATIONS

For License amendments and cancellations please email our Support Team at [email protected]. License amendments can be made at any stage during a company’s lifetime and will be quoted based upon the requested changes.

Examples:

  • Transfer of shares
  • Change of license activities
  • Change of company name
  • Appointment/resignation of roles on the company board
CORPORATE/BRANCH INCORPORATION
Board-reso-new-incorporation
Board-reso-existing-fzco
Board-reso-branch-registration
IFZA BENEFITS/USPs
IFZABenefits-Button
ACTIVITY LIST
ActivityList-Button

IFZA PROPERTY

BOOK IFZA PROPERTY TOUR
ifza-academy-booking

IFZA ACADEMY

BOOK IFZA ACADEMY TRAINING SESSIONS

The IFZA Academy provides a variety of training options to our Professional Partners to support their business needs.
Click the button below to view your training options and secure your booking.

ifza-academy-booking

COMPLIANCE

Ultimate Beneficial Ownership

In compliance with the UAE Federal Regulations (Specifically, the UAE Anti Money Laundering Law of 2018 [AML Law] and UAE Cabinet Resolution 58 of 2020 [UBO Law], which require all corporations registered in UAE to maintain registers of its real beneficial owners and partners or shareholders.) 

 requiring the declaration of “Ultimate Beneficial Ownership” (UBO), IFZA Dubai requires all licensees to complete and submit a UBO Declaration Form.  

 

IFZA Dubai is reviewing its records and notes that you may not have submitted a UBO Declaration Form. Kindly click on the button below to fill out the form online. 

MicrosoftTeams-image (33)
Economic Substance Test Compliance

To support businesses, The UAE Ministry of Finance (MOF) has extended the deadline for businesses to submit their Notification and Economic Substance Report.

 

Companies and certain other UAE business forms that undertake a Relevant Activity must comply with the Economic Substance Regulations, which includes the annual submission of a Notification and Economic Substance Report.

 

The revised filing deadlines for the 2019 Reportable Period are as follows:

 

  • Notification: Six (6) months after the financial yearend, or 31 January 2021, whichever comes later
  • Economic Substance Report: Twelve (12) months after the financial yearend, or 31 January 2021, whichever comes later

This is an exceptional, one-off extension of the filing deadline for businesses with a 2019 Reportable Period and businesses with a 2020 Reportable Period that are required to file their Notification by 31 December 2020. No further extensions will be granted, so businesses should make every effort to file as soon as possible and not wait until the end of the extended deadline.

Please note that, based on MOF Regulations, failure to submit your Notification and Economic Substance Report on time will result in the application of penalties.

 

Businesses should submit their Notifications and Economic Substance Reports on the MOF Portal:

mof portal

ANNOUNCEMENTS